Event Execution

Nth Degree’s intense focus on best practices in conference event management means you can rely on us to expertly and efficiently manage all the logistic details of your program.

Meeting Services

• Venue selection: research facilities that align with your event architecture, present options and negotiate optimal contracts on your behalf
• Food & beverage: work with exclusive and non-exclusive providers to create the best culinary experience that compliments your budget and event concept
• Signage: develop a wayfinding plan to help your attendees successfully navigate the offerings of your event, mapping attendees through a purposefully designed physical experience
• Security: ensure your attendees and equipment remain safe and secure from load-in to loud-out
• Transportation: design a plan that cost effectively meets all your transportation needs from VIP transfers to hotel shuttles
• Venue utilization: ensure the utilization of your chosen facility is optimized, from creative sponsorship use to scheduling classrooms based on event agenda and session popularity
• Special events:  develop and execute shareholder, press or executive programs which stand alone or are in conjunction with your larger event architecture, such as themed events

Exposition Management

• Exposition hall design: coordinate with exhibit sales to maximize sales opportunities and align floor plan with sales activity; work with venue and fire marshal for code compliance, and publish up-to-date information for exhibitors
• Exhibition management: issue RFPs for general and other contractors, facilitate selection process, manage selected vendors, plan and coordinate move-in and move-out, and manage run-of-show
• Exhibitor and sponsor management: assure a positive relationship with each of your exhibitors and sponsors by ensuring deadlines are met, orders are fulfilled and contract deliverables are managed in a timely fashion

Education, Learning & Speaker Management

• Design call for speakers process that allows you to efficiently select sessions and build an agenda that speaks to your attendees education needs
• Develop programs to aid content quality including content organization, speaker coaching, presentation vetting and review processes
• Recommend optimal mix of session styles (lecture, panel discussion, hands-on, peer-led roundtables, etc.) for your audience, considering industry, job function, seniority level and learning preferences based upon generational differences
• Manage the participation of all speakers, ensuring their questions are answered, their presentations are submitted, their special needs are handled and their experience with the event is positive
• Continue personalized support on-site, ensuring last minute changes are seamlessly incorporated, room arrangements are satisfactory, and presentations are loaded in session rooms and online

Registration & Housing

• Assess program requirements including needs related to options mapping, attendee categories, discount and group programs, session selection, data collection, payment processing, agenda scheduling, reporting, segmented room block management, reporting and Q&A support
• Research and recommend appropriate technology tool(s) based on program requirements
• Manage build of online registration portal, set up of call center and coordination process for fax and mail registrations
• Collect, process, reconcile and report payments by wire, check and credit card; design and produce comprehensive and detailed reports
• Define housing needs, negotiate contracts, manage room blocks, manage special concessions and attrition, and produce reports
• Design and manage on-site plan including registration area layout, traffic flow, staffing and equipment requirements, check-in and badge process, literature and premium item distribution, session scanning, reporting, escalation process and payment collection

Financial Management

• Develop an accurate event budget and manage all related financial transactions
• Outline cash flow requirements and prepayment schedule
• Keep you informed by effectively managing budget changes and producing periodic reports including budget vs. projection, projected income and cost alignment plans
• Produce final reports including budget vs. actual report with supporting documentation