Many of you have global trade show programs and exhibit in international locations – some across the pond in Europe, but hopefully your exhibition portfolio includes at least one show in neighboring Canada. This country operates its trade shows much like we do here in the states. The venues and halls in Canada are unionized and depending on the size of the show or event, most facilities use union laborers.
When it comes to exhibiting in 3 of the main cities in Canada – Montreal, Toronto and Vancouver – the regulations are consistent for the most part. However, we would encourage you to reach out to our Toronto City Representative, Jon Auger, with any specific questions. He provided the information below and is more than happy to help you sort through the intricacies of exhibiting in Canada and will definitely help put your mind at ease. I know this because Jon’s motto is, “We are a peaceful nation with great beer.” Now who could argue with that?
- Can exhibitor carry in merchandise/items into hall? Yes.
- Can exhibitor use a hand truck or dolly/wheeled cart to bring exhibit materials into the hall? Normally, yes. However, some halls are not accessible through parking lots and may have closed doors.
- Can shop supervisor or exhibitor work in this city or supervise ONLY? Toronto & Montreal – In most cases the shop supervisor or exhibitor can work, but this should be verified on a case-by-case basis as local ratios of union personnel to non-union personnel will be in effect/Vancouver – No.
- Can the exhibitor install & dismantle their display? Yes, for exhibits that are 100-square-feet or less.
- Can the exhibitor FT employees use tools to set up their displays? Yes, for exhibits that are 100-square-feet or less.
- Can the Exhibitor Appointed Contractor (EAC) set-up steel deck structures? In most cases, yes, but this is show management’s decision. If allowed, a building permit is normally required.
- Electrical service – from overhead or floor? Toronto – Both/Montreal – Floor/Vancouver – Both
- Can exhibitor or EAC run electrical cords under carpet? Yes. The base service must be delivered by house electricians. In addition, there cannot be any wired connections, plug-in only.
- Can exhibitor or EAC run electrical cords above carpet? Yes. The base service must be delivered by house electricians. In addition, there cannot be any wired connections, plug-in only.
- Can exhibitor or EAC plug lights and/or other devices into booth electrical outlets? Yes, but if there is a stage or production element to the build, IATSE would want to be included for A/V instruction.
- Can exhibitor/shop/EAC place lights? Can exhibitor/shop/EAC insert duratrans in light boxes? Yes.
- Can exhibitor/shop use Genie Lift? No. This varies by facility, however in most cases this can’t be done without an EAC crew member.
- Who can vacuum the booth carpet? The exhibitor can always vacuum the carpet and the EAC can normally do so. However, in Vancouver this is not always the case for EACs.
- Can exhibitor/shop have food/beverage brought into facility? Not during the show run. These items must be purchased from the house caterer. During move-in, exhibitors may bring in food/beverages in limited quantities.
- Is there access to local specialty vendors? Yes. Note – some specialty vendors such as graphic vendors and lighting suppliers are only available during normal business hours. Notice is also required.
- Can EAC assemble hanging signage? Yes.